MANAGED CONVERSION SERVICE
Conversion-as-a-Service
Send us your content – our team handles the conversion, quality assurance and delivery in the formats you need.
What is Conversion-as-a-Service?
Conversion-as-a-Service (CaaS) is a managed document conversion service where Webarch handles the production workflow on your behalf.
You provide the source material and define the formats, specifications and delivery requirements. Our production team uses Webarch to process, structure, quality-assure and prepare the finished content for publishing or distribution.
Use CaaS for recurring production, large conversion projects or additional capacity when your own team does not have the time or resources to manage document conversion in-house.
How does Webarch Conversion-as-a-Service work?
1. Send us your content
Provide your source files through the agreed workflow or connect an existing content flow to Webarch.
2. Define your requirements
Tell us which formats, structures, accessibility requirements and delivery destinations your production needs.
3. We process and structure the content
Webarch processes the source material and transforms it into structured content according to the agreed production workflow.
4. Our team reviews the production
Experienced operators quality-assure the material before final export and delivery.
5. We generate the required outputs
Produce formats such as EPUB, DAISY, HTML, XML, accessible PDF, audio and other structured outputs depending on your workflow.
6. Receive publishing-ready content
Finished material is prepared for delivery to your publishing systems, platforms, archives or other recipients.
Why organizations use Webarch CaaS
No new production tool to learn
You do not need to train your team to manage the conversion workflow in Webarch. Send us the material and let our production team handle the work.
Add capacity when you need it
Use CaaS for ongoing production, large projects or temporary production peaks when internal resources are limited.
Combine automation with human quality assurance
Webarch handles repeatable processing and structuring while experienced operators review and quality-assure the production before delivery.
Deliver multiple formats from one workflow
Prepare structured content for EPUB, DAISY, HTML, XML, accessible PDF, audio and other required outputs without running a separate production process for every format.
Fit into your existing workflow
Connect Webarch to your current production process rather than rebuilding the systems and workflows you already use.
Stay informed throughout production
Follow your production in Webarch and maintain visibility into material, processing and export while our team manages the operational work.
Use Webarch yourself, use CaaS – or combine both
Run your regular conversion workflows in Webarch and bring in our production team when volumes increase, deadlines are tight or a project requires additional conversion capacity.
This hybrid model lets you keep control of the workflows you want to manage internally while outsourcing production when it makes sense.
What can Webarch CaaS help you convert?
Newspapers & magazines
Prepare recurring publications for digital reading, archives, aggregators and other publishing destinations.
Books & educational materials
Convert books and learning content into structured and accessible digital formats.
Accessible documents
Remediate and structure PDFs, EPUBs and other content for accessibility workflows.
Historical archives
Process legacy collections and prepare content for search, reuse and digital preservation.
High-volume document collections
Use repeatable production workflows for large conversion projects and recurring content streams.
Multi-channel publishing content
Prepare the same underlying content for different formats, platforms and distribution partners.
When is Conversion-as-a-Service a good fit?
CaaS can be useful when:
- your production volumes vary significantly
- deadlines create temporary capacity peaks
- you need specialist conversion or accessibility expertise
- you have large backlists or archives to process
- you need recurring content converted and delivered
- you want the benefits of Webarch without running the production workflow yourself
Frequently asked questions about Conversion-as-a-Service
Webarch Conversion-as-a-Service (CaaS) is a managed document conversion service. You provide your source material and production requirements, and our team uses Webarch to process, structure, quality-assure, convert and prepare the finished content for delivery.
Webarch is the platform used to structure, convert and prepare content. With CaaS, the Webarch production team manages the conversion workflow for you. You can use the platform yourself, use CaaS as a managed service, or combine both approaches.
CaaS can support workflows for publications, books, educational materials, document collections, archives and accessible content. The appropriate workflow depends on the source material, complexity and required outputs.
Depending on the workflow, Webarch can process source material such as PDF, EPUB, XML, Word and other publishing content and prepare structured outputs including EPUB, DAISY, HTML, XML, accessible PDF, audio and other formats.
Yes. CaaS can include accessibility-related structuring, tagging, quality assurance and conversion as part of the production workflow. Specific standards and requirements depend on the source content and requested output.
Yes. You can manage workflows in Webarch internally and use CaaS when production volumes increase, deadlines are tight or additional capacity is needed. Webarch publicly describes this as part of the platform/service model.
Yes. Webarch is designed to work alongside existing production flows. The appropriate setup can include file-based workflows and integrations depending on your existing systems and production requirements.
Turnaround time depends on the type and volume of source material, document complexity, required quality assurance and requested output formats. We define the appropriate production workflow and delivery requirements together before production begins.
Pricing depends on the production volume, source material, complexity, output formats and workflow requirements. Contact us with your conversion needs and we will recommend a setup and provide a tailored quote.
Explore what Webarch can handle
PDF & EPUB Accessibility Remediation
Turn static documents into structured, accessible content.
Explore accessibility remediationHigh-Volume Document Conversion
Process large document collections and recurring content streams at scale.
Explore document conversionAccessible Textbooks & Educational Materials
Create accessible EPUB, DAISY, braille, audio and other learning formats.
Explore accessible educationMulti-Channel Publishing
Prepare structured publishing content for multiple platforms and distribution channels.
Explore multi-channel publishing